As published in The Meeting Professional Magazine, December 2006 Issue.
A killer application (commonly shortened to killer app) refers to technology that is so useful or desirable that it proves the value of some underlying technology.
The VisiCalc spreadsheet was the first killer app – a program that, in the early 1980’s, proved so successful for finance workers that it mushroomed early IBM PC sales. Electric lighting could be considered the “killer app” of electricity as the automobile was the “killer app” of the internal combustion engine.
There are many “killer apps” for the meetings industry – programs that are so useful, so cost-saving, so efficiency-increasing, or so service-improving that they have and continue to revolutionize the way that meeting professionals do business.
This article will cover some of the major meeting industry killer apps so far, and then highlight what I believe to be some of ones to come.
Current Killer Apps:
Online Registration and Attendee Management
The first online registration forms appeared in 1995 and have evolved to become robust attendee management and meeting promotion tools. Compared to the old paper-based methods of the last century (where meeting promotion was largely done by bulk mail; where registration forms were submitted on paper and entered by hand; where payments and confirmations were processed manually, and everything was laboriously reentered into a database if it existed), today’s fully automated systems provide digital methods of doing this at a fraction of the cost. 90% savings or more can be yielded going from paper-based to automated web-based methods of attendee management.
In the evolution, a variety of related tools have emerged including housing/travel management, member management, communications management and more.
Site Selection
In the “olden days” (meaning just a few years ago) planners kept large file cabinets full of paper brochures and directories about meeting facilities. Substantial effort was spent to create/print/mail these materials and substantial time was spent to manage and date the information as it came in.
Nearly all of these brochures can be tossed into the recycle bin as far more complete (by a factor of 40) and more up-to-date online resources than any paper directory that has ever been printed are available for free — another killer app for the industry.
Procurement, Sourcing and RFPs
Procurement is working it way into the meetings industry. The ability to establish preferred vendors (especially hotels) in turn for discounts and the ability to streamline the request for proposal (RFP) process can reap very substantial saving – with estimates of 30-40% cost reductions.
Although online RFPs have been rejected by some planners as being cumbersome and too great a departure from their current methods, an argument can be made to reconsider. For example, when Carlson Hotels Worldwide recently rolled out its RFP automation system (MeetingBroker.com) to 933 properties around the world, it resulted in a reduction in their average response time to leads from 56 hours to 4 hours – a savings of 90% in time! Digitizing the business process leads to greatly increased efficiency. Fast response time alone may be a driver to change processes for many planners.
Abstract Management
Usually large, scientific associations deal with hundreds or even thousands of speaking proposals using abstracts (a synopsis of the author scientific research) as the method of selecting and scheduling speakers. For these groups, abstract management programs are definitely killer apps.
This task used to be extremely paper-intensive requiring teams of people collecting and distributing paper abstracts to dozens of committees who traveled to a central location to review, approve and schedule scientific sessions.
Now all of this (from the collection and distribution of abstracts, to the reviewing, approval and scheduling of the submission by scheduling committee) can be done online from remote locations. The schedule can then be nearly instantly placed online as a program schedule or be printed as an advance program.
Exhibition Management
Until recently, large exhibitions were sold using a large, paper floor plan, and loads of White-Out to make corrections and changes. Exhibit companies were penciled in as the space was sold with the data collected on note cards. Now exhibit space can be sold online and as the space is booked it is immediately posted to the exhibit space sales site to confirm the purchase. All details are tracked in a database for automated confirmation, billing, future promotion, and follow-up.
Other Established Killer Apps
There are also many other applications that reap either huge increases in efficiency or much better ways of providing customer service over the old paper-based way things were done. These include online survey tools, audience polling, banquet seating, contact management, destination marketing, fundraising, event management, catering management, housing, marketing, room diagramming, and scheduling just to name a few. Although space prevents me from going into detail for many of them, all can significantly improve the meeting planning process.
Killer Apps to Come
Innovation is alive and well in the meetings industry and there are lots of new ideas bubbling up. Here are just a few:
Mobile Technology
Mobile phones are ubiquitous. Soon attendees will be using them to provide a range of trade show and event applications including: the conference agenda, exhibit product directories, event feedback and surveys, SMS audience polling, group announcements, networking capabilities, travel information and more. See the LOG ON Mobile Event Assistant (www.log-on.nl) as an example of how this will work out.
Soon travellers will be able to log on to a hotel web site not only to request a room, but be able to pre-determine light level, TV station, and air conditioning level before arrival. They will be able to check into the hotel upon landing at the airport using their mobile phone; use their cell phone as the key to the room and to the safe; and check out using the phone as well, completely bypassing the hassle of lines at the registration desk. See www.fonekey.net as an example of how this may play out.
One good contact at a meeting can make the whole event worthwhile. However, the way we have networked at meetings (staring at each others chests for paper name badges) has been relatively unchanged for forty years.
Although this has worked, if technology can be used to improve the process, great value can be gained for the attendees. There are now more than twenty of these products available, but they have not been widely adopted yet. I believe that planners, who are looking for a way to substantially increase the value of their event and a relatively low cost per person, should strongly consider using one of the many applications in this area.
Standards
I believe that meeting industry standards will prove to be the most significant meeting industry killer app for the foreseeable future. The work done by APEX (accepted practice exchange – www.conventionindustry.org/apex) and related standards initiatives including OTA (Open Travel Alliance – www.opentravel.org/) and HTNG (Hotel Technology Next Generation – www.htng.org/) will eventually put meeting planners and suppliers on the same page electronically. Although currently a North American-based initiative, the importance of standards is global. One can get money out of an ATM machine globally, because the banks agreed on standards.
Communication between planners and suppliers is still largely paper-based. Meeting specifications, for example, are commonly printed out and re-entered into the hotel system to produce banquet event orders (BEOs). In order for our industry to come into this century from a data management perspective, web must adopt standards. Standards will lead to electronic data exchange (EDI) – the ultimate killer app for the meetings industry likely leading to efficiency increases and labor savings in the planning process of 40% or more.
Flex Catering Aims To Cut Costs and Boost Workflow For Australia’s $8bn Food Catering Industry
Melbourne based start-up, Flex Catering, is set to launch its food catering software into the Australian market at the 2018 Food Service Australian Exhibition Fair. The company has been working with leading food caterers to build a viable and much needed vendor in the food catering software industry. The SaaS platform will be a boon for ambitious caterers in need of fast, easy-to-use, cost effective yet highly sophisticated end-to-end management capabilities. Built into an existing ecommerce platform, Flex Catering is bringing ultimate ecommerce capabilities and specialised catering features.
The market potential for the software in Australia is enormous. Ibisworld cites 3,701 businesses employing 40,000 professionals with revenue of $8 billion 2017. And the ABS says the catering industry has nearly tripled in the past 10 years. Flex Catering is on a mission to make the lives of these caterers a whole lot easier.
An initial look at the platform suggests a sleek and easy-to-use dashboard interface combined with multiple functions. Caterers can expect local tech support and a simple month-to-month payment option that includes ALL features, modules and future updates. Caterers won’t have the hassle of having to purchase additional apps according to their needs. It’s a fixed monthly price for all caterers regardless of size.
Functionality includes:
Order Management
Order Tracking
Online Shopping
Reporting
CRM Capabilities
SEO Tools
Easy-to-manage product uploads
Payment Processing, and
Accounting Integration and other automations
All this comes with powerful automation and reporting tools so caterers can get on with the important task of servicing their clients, managing their kitchens and marketing their services to new clients.
The founders of Flex Catering conducted a pre-launch in late March 2018. This was well received by market participants leading to a number enquiries and client subscriptions. According to the Directors, Ren and Cris:
“Our new Flex Catering customers are thrilled with the many easy to use functionalities, such as product management, client order intake and integration with their accounting systems. All combined with a price that they can actually afford. They love the product!”
Flex Catering’s platform most certainly paves the way for a much needed alternative to incumbent providers. It provides greater functionality at a lower price point making it a very attractive solution for caterers both big and small.
The company is offering early adopters a 50% discount on its monthly payment plan for the first 6 months of use. No lock-in contracts and the offer is for a limited time only. Local food caterers who are interested can head to www.flexcatering.com.au to take advantage of this offer.
Catering delivery fees are as old as the catering industry, a quiet engine driving behind the ornate curtains of grand events and intimate gatherings.
As one imagines the glitz and glamour of a well-catered event, rarely do these logistical aspects come to mind. Yet, understanding these charges is imperative for consumers seeking services and businesses aiming for transparency.
By delving into this intricate world, we embark on a journey to shed light on a topic seldom discussed but always present on the invoice.
Why Do Caterers Charge Delivery Fees?
At its core, catering is a harmonious blend of culinary artistry and seamless logistics. As much as it revolves around sumptuous meals and dazzling displays, the success of a catered event often lies in the unseen intricacies.
Among these, catering delivery fees stand out as a pivotal component. Let’s delve deeper into why these fees are an integral part of the catering experience.
The Intricacies of Transportation
Specialized Vehicles
It’s a common misconception that caterers use standard vehicles. They often employ specialized vans or trucks tailored for the industry. These vehicles boast advanced features, such as state-of-the-art temperature control systems, ensuring that meals retain freshness and quality during transit. The cost of acquiring, maintaining, and periodically updating these vehicles contributes significantly to the delivery fee.
Fuel and Maintenance
With global fuel prices notoriously unpredictable, caterers must factor in the potential fluctuations when setting their prices. Moreover, the regular upkeep of these vehicles – from oil changes to tire rotations – requires consistent financial outlays.
Human Resources and Labor Costs
Diverse Roles
It’s easy to overlook the human element behind a catering delivery. A full team works in harmony, from the skilled driver navigating through traffic to the crew meticulously arranging the buffet or setting up tables. Each member plays a vital role, and their combined efforts ensure the success of the event.
Fuel and Maintenance
With global fuel prices notoriously unpredictable, caterers must factor in the potential fluctuations when setting their prices. Moreover, the regular upkeep of these vehicles – from oil changes to tire rotations – requires consistent financial outlays.
The Science of Packaging and Equipment
Preservation and Presentation
The packaging isn’t just about protection; it’s about presentation. Caterers use a combination of thermal containers, chafing dishes, and other specialized equipment to guarantee that the food arrives intact and is also presented in a manner befitting the occasion.
Investment in Quality
Good packaging can be costly. From insulated bags that retain heat to sturdy containers that prevent spillage, caterers invest in high-grade materials to ensure client satisfaction.
Safeguarding Against the Unpredictable
Risk Management
The road to an event venue can be fraught with unpredictabilities – from sudden weather changes to unexpected traffic jams. Mishaps, as minor as a pothole-caused spill or as major as an accident, can have repercussions.
Insurance Essentials
To mitigate these risks, caterers invest in comprehensive insurance policies. These cover potential damages, losses, or liabilities, protecting the caterer and client. The premiums for these insurance policies are necessary and influence the overall delivery fee.
Diving into the Nuances of Catering Delivery Fee Calculations
While at a glance, it might seem that the delivery fee is just another line item on your catering bill, the reality is that it represents a myriad of considerations and precise calculations. Let’s break down the multifaceted components that caterers weigh when determining this fee.
Flat Rate vs. Distance-based Calculations
Flat Rate
In a straightforward approach, some caterers prefer to charge a standard delivery fee irrespective of the distance to the venue. This is often preferred for its simplicity and predictability to both the caterer and the client.
Distance-based Rate
Other caterers might use a tiered system or a per-mile rate, ensuring that the fee directly corresponds to the distance traveled. This model factors in the time taken, fuel consumption, and potential wear and tear on the vehicle.
Time and Special Requests
Peak Hours and Timing
Early morning deliveries or late-night pickups might command a premium due to the inconvenience or additional labor costs.
Specific Time Windows
If a client requests a narrow delivery window or demands punctuality to the minute, caterers might charge more for the precision and potential disruptions to their schedule.
The Challenges of Certain Locations
Urban Cores
High-rise buildings in downtown areas can present logistical nightmares – limited parking, tight delivery windows, or the need for additional staff to transport items via elevators.
Remote or Unconventional Venues
Secluded beaches, mountaintop retreats, or deep forest clearings offer breathtaking ambiance but can be challenging. The difficulty in navigating to such spots and the potential risks associated can result in a surcharge.
Size Matters
Sheer Volume
The bulk of the order dictates the kind of transportation required. Larger events might necessitate bigger trucks or even require multiple trips.
Special Equipment
Extensive or unique setups, like ornate food stations or specialty cooking equipment on-site, will likely impact the delivery costs. Transporting such equipment demands additional labor, space, and care.
Miscellaneous Factors
Tolls and Permits
Certain routes might involve tolls or specific permits, especially for heavy vehicles or deliveries in restricted zones.
Seasonal Variations
During peak event seasons or major holidays, caterers might adjust their delivery fees to reflect the heightened demand or potential challenges in sourcing and transportation.
Delving into Catering Delivery Fees: Ensuring Value for Money
When it comes to catering, you’re not just paying for food – you’re investing in an experience. But ensuring you get the best bang for your buck requires a bit of research and understanding. Let’s dive deeper into how to effectively compare catering delivery fees without compromising on the quality of service.
1. The Vitality of Transparency
Detailed Breakdown
Don’t settle for a lump sum amount. Requesting a clear itemized breakdown allows you to understand where your money is going. This includes transportation charges, labor costs, special equipment fees, and more.
Open Dialogue
A sign of a reliable caterer is their willingness to discuss and explain any aspect of their fees. Don’t hesitate to ask questions. The more informed you are, the better your decision-making will be.
2. Beware of Hidden Costs
Setup and Breakdown Fees
While some caterers include these as part of the delivery charge, others might list them separately. Ensure you’re aware of these distinctions to avoid surprises.
Extra Services
Will there be an additional charge for things like tablecloth rentals, special serving equipment, or even tasting sessions prior to the event?
Cancellation and Change Fees
Sometimes, plans change. Understanding any associated fees for alterations to the order or cancellations can save potential future headaches.
3. The Power of Multiple Quotes
Market Average
By comparing quotes from different caterers, you can get an idea of the standard rate for your specific needs. This ensures you’re neither overpaying nor being lured by suspiciously low prices.
Value Proposition
Beyond just the cost, what is each caterer offering? Perhaps one includes post-event cleanup in their fee, while another might boast a unique dish or a renowned chef. It’s essential to weigh the price against the value provided.
4. Reading Reviews and Testimonials
Past Experiences
One of the best ways to gauge the transparency and reliability of a caterer is by hearing from those who’ve used their services. Look for reviews that specifically mention the accuracy of quoted prices versus the final bill.
Consistency in Charges
While every event is unique, noticing a trend in a caterer’s reviews regarding hidden fees or surprise charges can be a red flag.
5. Negotiation is Key
Flexible Packages
Some caterers might be willing to tailor their services to fit your budget. Discuss alternatives or adjustments if a particular aspect of the delivery fee seems high.
Bulk or Loyalty Discounts
If you’re planning multiple events or have used the caterer’s services in the past, inquire about potential discounts or loyalty perks.
Mastering the Art of Saving on Catering Delivery Fees
In the grand scheme of event planning, every penny saved contributes to enhancing the overall experience. With a little forethought and savvy strategies, you can reduce or even offset the catering delivery fees.
Here’s a comprehensive guide to help you do just that:
1. The Self-Pickup Advantage
Evaluate the Scale
While picking up the catering order yourself is a direct way to save on delivery charges, it’s crucial to gauge the feasibility. For intimate gatherings or small-scale events, this is a no-brainer. However, for more significant orders, consider the transportation logistics, manpower required, and potential risks.
Preparation is Key
If you opt for pickup, ensure adequate vehicle space, and perhaps even bring along containers or boxes for secure transportation. Also, confirm the pickup time to avoid any delays.
2. Proximity Pays Off
Minimal Travel Time
The closer the caterer is to your event venue, the lower the transportation costs. This often translates to reduced delivery fees.
Community Insights
A local caterer is likely familiar with the venue, which can streamline the setup process. They might also have established relationships with local suppliers, potentially fetching you better deals.
3. The Art of Bundling
All-in-One Packages
Some caterers offer comprehensive packages, including food, beverages, rentals, and event planning. While the upfront cost might seem more, you’ll often find that these packages offer substantial savings when broken down.
Loyalty Programs
Repeat business or referrals can sometimes earn you discounts or loyalty points. If you’re planning multiple events or previously worked with the caterer, inquire about potential loyalty perks.
4. The Power of Negotiation
Open Dialogue
Don’t be hesitant to discuss the delivery fee. Caterers are accustomed to negotiations, especially for large-scale events or regular orders.
Trade-offs
Maybe you can forgo certain add-ons or choose simpler packaging in exchange for a reduced delivery fee. It’s all about finding a balance that satisfies both parties.
Conclusion
In conclusion, charging a catering delivery fee is an important aspect of running a catering business, as it helps cover the delivery cost and can increase profitability. However, it’s important to consider different strategies when charging delivery fees to maximize profits. Charging a flat rate delivery fee, offering discounts for larger orders, and considering adding a fuel surcharge are all tips that can help increase profitability.
Caterers charge delivery fees to cover various expenses associated with delivering food and services. This includes transportation costs, labor wages, packaging, equipment, and insurance. The fee ensures that the catering experience is smooth and meets high standards.
How are catering delivery fees calculated?
Catering delivery fees are determined based on several factors. Some caterers might have a flat rate, while others may base the fee on the distance traveled. Additional charges can apply for specific areas, time preferences, or based on the size and weight of the order.
Can I negotiate the delivery fee with my caterer?
Yes, especially for larger events or frequent orders, there’s always room to negotiate. Discussing the fee openly can lead to potential discounts, trade-offs, or bundling opportunities that could reduce costs.
Are there any hidden costs in catering delivery fees?
Some caterers might roll other charges into the delivery fee, such as setup or breakdown fees. It’s essential to ask for a detailed breakdown to understand all costs and ensure there are no surprises in the final bill.
Is it cheaper to pick up my catering order myself?
Opting for self-pickup can save on delivery charges, especially for smaller events. However, it’s crucial to consider the logistics, such as transportation, manpower, and the risks associated with self-transporting large orders.
In the kaleidoscopic world of gastronomy, the design of a catering menu isn’t merely about its visual appeal—it plays a pivotal role in shaping a brand’s image and profitability.
While platforms like Forbes frequently laud the trailblazers across diverse sectors, the significance of menu design remains somewhat in the shadows.
Yet, those immersed in the industry are well aware of its transformative power.
Join us as we delve deep into this art form, weaving tales of triumph and sprinkling intriguing insights, to understand the profound impact of catering menu design on business.
Understand the Basics of Catering Menu Design
If you’ve ever walked into an upscale restaurant and been handed a menu that was more a work of art than a mere list of dishes, you’ll understand the power of design in the food industry.
However, a catering menu stands apart from regular restaurant menus in its function.
While a restaurant menu is all about the immediate, in-the-moment choice, a catering menu needs to showcase variety, versatility, and appeal to diverse tastes.
It’s not just a reflection of the chef’s capabilities but also a testament to an event’s tone, mood, and theme.
A story often circulates among catering circles is that of a San Francisco-based caterer who revamped her entire business model based on the feedback she received for her menu’s design.
Potential clients were often overwhelmed with the densely packed content and an explosion of colors.
A redesign, focusing on clarity, legibility, and a sleeker appeal, saw her bookings skyrocket. The lesson? The basics matter.
Start with a Vision
When you first embark on the catering journey, you must anchor your vision with a clear understanding of who you are, what you represent, and how you want to be perceived in food and events.
Crafting an experience, not just a meal, requires thoughtful preparation and execution.
1. Understanding Your Brand and Identity
Uniqueness: What makes your catering service stand out from the rest? It could be your culinary style, your presentation, or the origin story of your business. Embrace that uniqueness and let it guide your decisions.
Consistency: Your brand should remain consistent across all touchpoints, whether it’s your website, social media channels, or the physical set-up at events. This includes your logo, company colors, and even the tone of your communications.
Evolution: While staying true to your core, it’s also vital to evolve with the times and trends. Continuous learning and adaptation will ensure your brand remains relevant and appealing.
2. Target Audience Identification
Before designing your catering menu or selecting the ingredients, you need to know for whom you’re catering.
Demographics: Understand the age, socioeconomic status, cultural background, and preferences of your audience. A younger crowd might appreciate a trendy fusion menu, while a more mature audience might favor classic dishes.
Event Type: The type of event will dictate many of your decisions. Corporate events often require sophistication and efficiency, while a family gathering might prefer comfort foods and a relaxed atmosphere.
3. Curating the Perfect Menu
Research: Stay updated with food trends. If vegan or plant-based diets are on the rise, consider incorporating these options into your menu.
Customization: Allow room for customization based on client preferences. While you should have signature dishes, flexibility can set you apart from competitors.
Quality: Always prioritize quality over quantity. It’s better to have fewer items prepared to perfection than numerous mediocre dishes.
4. Crafting the Ambiance
It’s not just about the food. The entire event experience should resonate with the client’s vision.
Theme Adherence: If your event has a specific theme, like “Gatsby-inspired” or “Tropical Beach Party,” ensure that everything, from tablecloths to centerpieces, aligns with it.
Attention to Detail: Small elements like napkin rings, plate design, and even music can significantly influence the atmosphere.
If a menu were a book, it would tell a story in courses and flavors.
However, unlike a novel, the chapters are often flexible, allowing clients to mix and match.
Header: This isn’t just a space for your logo. It’s the first impression. Think of brands like Tiffany & Co. Their distinct blue isn’t just recognized globally—it tells a story of luxury and exclusivity.
Clear Categories: This provides structure. Just as a symphony has movements, a menu has categories. A classic mistake, as cited by experts on the National Restaurant Association’s website, is the lack of a clear hierarchy. This can leave clients overwhelmed.
Descriptive Dishes: This is your narrative. A dish name like “Grandma’s Apple Pie” immediately evokes nostalgia and promises authenticity.
Dietary Indications: In today’s diverse world, being inclusive in your offerings isn’t just good practice; it’s good business.
Pricing Options: This offers flexibility. By providing various pricing options, you empower the client to customize based on their budget.
Design Principles to Keep in Mind
Design isn’t just about beauty—it’s about functionality, perception, and communication.
Here’s a deeper dive:
Color Choices: Colors evoke emotions. For instance, red stimulates appetite, which might explain why it’s a common choice in restaurants. A study from the Pantone Color Institute explains how colors can influence perceptions and decisions, especially in a business setting.
Typography: The typeface chosen speaks volumes. Sleek fonts might communicate modernity, while cursive could evoke tradition.
Imagery: A picture can be worth a thousand tastes. However, a lesser-known fact is that too many images can clutter a menu and often cheapen perception.
Layout and Spacing: Just like in real estate, in the world of design, space is a luxury. Clever use of space can make your menu feel expansive and luxurious.
Catering menu design, at its heart, is a harmonious blend of art, psychology, branding, and storytelling.
It’s not just about listing dishes; it’s about crafting experiences, weaving narratives, and propelling a business to greater heights.
As we conclude our savory journey, let’s recognize that in a gourmet world bursting with flavors, choices, and memorable moments, merely serving delectable dishes isn’t enough.
The narrative, the experience, the brand—it all matters. And while the design is pivotal, the right tools and software can elevate your catering business even further.
Why is the design of a catering menu so important?
A catering menu design is crucial because it’s the first impression potential clients have of your offerings. Beyond detailing the dishes, a well-designed menu communicates your brand’s essence and can significantly influence client decisions.
What should be the essential components of a catering menu?
A catering menu should feature a header with branding elements, clear categories like starters and mains, descriptive dish names, dietary indications, and flexible pricing options. These components ensure clarity and comprehensibility for clients.
How can color choices impact the perception of my catering menu?
Colors evoke specific emotions and responses. For instance, red can stimulate appetite, while blue might be calming. Selecting the right colors can set the mood, resonate with your brand, and appeal to your target audience.
Which design tools are recommended for crafting a catering menu?
There are several design tools available, ranging from user-friendly platforms like Canva to more advanced software like Adobe InDesign. Your choice depends on your design proficiency and the desired level of customization.
How often should I update or revamp my catering menu design?
Your menu design should evolve with your business. It’s a good practice to review and possibly refresh the design annually or when introducing significant changes in your offerings. Regular updates keep your brand relevant and engaging.
Visit us at FSTec in Dallas and learn more about Flex and how we are changing the QSR and restaurant catering landscape.
Flex is a purposely built enterprise catering software for QSRs and restaurants. We have been working for years perfecting the workflow and features to optimise your sales and save costs.
Increase catering channel sales.
Branded online ordering solution for B2B and B2C.
Catering production tools and reports.
Learn about our POS integration to save you thousands.
Never miss an order. POS integration that doesn’t fail to take online orders.
Integrated to local delivery services: Dlivrd, DeliverThat and DoorDash Drive. Nash coming soon…
We are excited to meet you there at our booth #533
Dates: September 13th till 15th, 2023 Location: Hilton Anatole, Dallas TX Booth: 533
Creating cheap lunch catering ideas can be challenging, but it doesn’t have to be. With creativity and planning, you can create delicious and satisfying meals without breaking the bank.
In this article, we’ll show you 17 cheap lunch catering ideas that are delicious and satisfying, and budget-friendly. So, whether you’re planning an event or are in charge of office lunch, this article will provide the inspiration and tips you need to create an affordable and delicious menu.
1. Sandwich platters
Sandwich platters are a great way to feed a crowd without breaking the bank. They’re also easy to transport and serve, and they can be customized to suit any dietary preference.
To make a sandwich platter, start by gathering your ingredients. You’ll need a variety of breads, meats, cheeses, and toppings. Some popular options include:
Deli meats like turkey, ham, roast beef, and salami
Cheeses like cheddar, Swiss, mozzarella, and provolone
Toppings like lettuce, tomato, onion, pickles, and olives
Once you have your ingredients, start assembling your sandwiches. You can either cut the bread in half and layer the ingredients on top, or you can make open-faced sandwiches. And once your sandwiches are assembled, arrange them on a platter or tray. You can also add some side dishes, such as potato salad, coleslaw, or pasta salad.
Sandwich platters are a great option for lunch catering for a few reasons:
They’re affordable.
They’re easy to transport and serve.
They can be customized to suit any dietary preference.
They’re a crowd-pleaser.
If you’re looking for an easy and cheap lunch catering option, consider making a sandwich platter. Your guests will love it!
2. Wrap platters
Wrap platters are a great way to feed a crowd without breaking the bank. They’re also easy to transport and serve, and they can be customized to suit any dietary preference.
To make a wrap platter, start by gathering your ingredients. You’ll need a variety of tortillas, fillings, and toppings. Some popular options include:
Tortillas: Flour, corn, whole wheat, or gluten-free
Fillings: Chicken, beef, turkey, tofu, vegetables, cheese, hummus, avocado, etc.
Toppings: Lettuce, tomato, onion, pickles, olives, salsa, sour cream, etc.
Once you have your ingredients, start assembling your wraps. You can either spread a layer of filling on the tortilla and then add your toppings, or you can layer the fillings and toppings in the center of the tortilla and then roll it up. Once your wraps are assembled, arrange them on a platter or tray. You can add some side dishes, such as potato chips, fruit salad, or trail mix.
Wrap platters are a great option for lunch catering for a few reasons:
They’re affordable.
They’re easy to transport and serve.
They can be customized to suit any dietary preference.
They’re a crowd-pleaser.
Here are some additional tips for making wrap platters:
Use a variety of tortillas to add interest and texture to your platter.
Get creative with your fillings and toppings. There are endless possibilities!
Make sure your wraps are evenly filled so that they don’t fall apart when you’re serving them.
Serve your wrap platter with various dipping sauces, such as salsa, hummus, or guacamole.
If you’re catering to a large group, consider making a few different types of wraps so everyone has something they’ll enjoy.
With some planning, you can easily make a wrap platter that everyone will love.
3. Salad bowls
Salad bowls are a great way to get your daily dose of fruits and vegetables. They’re also a healthy and affordable option for meals, catering, and parties.
To make a salad bowl, start by gathering your ingredients. You’ll need a variety of fresh greens and vegetables, such as lettuce, tomatoes, cucumbers, and other ingredients. You can also add protein, such as chicken, tofu, fish, or meat. Some popular salad bowls include Caesar, Greek, and quinoa bowls.
Once you have your ingredients, start assembling your salad bowl. You can either put the greens in the bottom of a bowl and then add the vegetables and protein, or you can layer the ingredients more creatively. Once your salad bowl is assembled, add your dressing of choice. Some popular dressings include ranch, Caesar, and vinaigrette.
Salad bowls are a great option for meals, catering, and parties for a few reasons:
Packed with nutrients and can help you reach your daily recommended intake of fruits and vegetables.
Relatively inexpensive way to feed a crowd.
Can customize your salad to suit your dietary needs and preferences.
Easy to eat with one hand, making them a great option for parties and events where people will be mingling and eating simultaneously.
If you’re looking for a healthy and affordable option for meals, catering, or parties, consider making a salad bowl. Your guests will love it!
4. Pasta salads
Pasta salads are a great way to feed a crowd without breaking the bank. They’re also easy to transport and serve, and they can be customized to suit any dietary preference.
To make a pasta salad, start by gathering your ingredients. You’ll need cooked pasta, vegetables, meats, cheeses, and a dressing of your choice. Some popular pasta salads include classic Caesar, Greek, and Caprese pasta salads.
Once you have your ingredients, start assembling your pasta salad. You can combine the ingredients in a large bowl or layer them more creatively. Once your pasta salad is assembled, chill it in the refrigerator for at least 30 minutes before serving. This will help the flavors to meld, and the pasta absorbs the dressing.
Pasta salads are a great option for meals, catering, and parties for a few reasons:
Relatively inexpensive, and you can use whatever vegetables, meats, and cheeses you have.
Easiest dishes to make, and they can be prepared ahead of time.
Can customize your pasta salad to suit your dietary needs and preferences.
Easy to eat with one hand, making them a great option for parties and events where people will be mingling and eating simultaneously.
5. Grilled chicken or vegetable skewers
Grilled chicken or vegetable skewers are a great way to feed a crowd without breaking the bank.
To make grilled chicken or vegetable skewers, start by gathering your ingredients. You’ll need chicken or vegetables, skewers, and a marinade or seasoning. Some popular marinades and seasonings include:
Seasonings: Salt, pepper, garlic powder, onion powder, etc.
Once you have your ingredients, start assembling your skewers. You can thread the chicken or vegetables onto the skewers in a single layer or layer them more creatively. Once your skewers are assembled, cook them on a grill or pan until the chicken is cooked and the vegetables are tender.
Grilled chicken or vegetable skewers are a great option for meals, catering, and parties for a few reasons:
Quiche and frittatas are a great way to feed a crowd without breaking the bank. They’re also easy to make and transport, and they can be customized to suit any dietary preference.
To make quiche or frittata, start by gathering your ingredients. You’ll need eggs, cream, milk, and a filling. Some popular fillings include:
Vegetables: Broccoli, spinach, mushrooms, onions, etc.
Meats: Ham, bacon, sausage, etc.
Cheese: Cheddar, Swiss, mozzarella, etc.
Once you have your ingredients, start assembling your quiche or frittata. You can use a pie crust for quiche or simply cook the filling in a skillet for the frittata. Once your quiche or frittata is assembled, bake it in a preheated oven until the eggs are set.
Quiche and frittatas are a great option for breakfast, brunch, lunch, catering, and parties for a few reasons:
Eggs, cream, and milk are relatively inexpensive ingredients, and you can use whatever filling you have on hand.
Quiche and frittatas are one of the easiest dishes to make, and they can be prepared beforehand.
You can customize your quiche or frittata to suit your dietary needs and preferences.
Quiche and frittatas are easy to eat with one hand, making them a great option for parties and events where people will be mingling and eating simultaneously.
7. Soups and stews
Soups and stews are a great way to feed a crowd without breaking the bank. They’re also easy to make and transport, and they can be customized to suit any dietary preference.
To make soup or stew, start by gathering your ingredients. You’ll need a liquid base, such as broth or stock, and various ingredients, such as vegetables, meats, and grains. Soups range from clear broths to creamy and pureed, while stews are thicker and often contain chunks of meats and vegetables.
Once you have your ingredients, start assembling your soup or stew. You can cook the ingredients in a pot on the stove or in a slow cooker. Once your soup or stew is cooked, serve it in a bowl and pair it with bread or crackers for added texture. You can also add garnishes, such as shredded cheese, croutons, or a dollop of sour cream.
Soups and stews are a great option for meals, catering, and parties for a few reasons:
Broth or stock, vegetables, and meats are relatively inexpensive ingredients, and you can use whatever you have on hand.
Soups and stews are one of the easiest dishes to make, and they can be prepared ahead of time.
You can customize your soup or stew to suit your dietary needs and preferences.
Soups and stews are easy to eat with one hand, making them a great option for parties and events where people will be mingling and eating simultaneously.
8. Nacho or taco bars
Nacho and taco bars are a great way to feed a crowd without breaking the bank. They’re also easy to make and transport, and they can be customized to suit any dietary preference.
To make a nacho or taco bar, start by gathering your ingredients. You’ll need chips, meats, cheeses, beans, salsa, guacamole, and various toppings, such as lettuce, tomatoes, onions, and sour cream.
Once you have your ingredients, set up your bar. You can put everything out on a buffet table or set up individual stations for each ingredient. Once your bar is set up, let your guests go to town! They can create their custom nachos or tacos, and they can choose whatever ingredients they like.
Nacho and taco bars are a great option for meals, catering, and parties for a few reasons:
Chips, meats, cheeses, and beans are relatively inexpensive ingredients, and you can use whatever toppings you have on hand.
Nacho and taco bars are one of the easiest dishes to make, and they can be prepared beforehand.
You can customize your nacho or taco bar to suit your dietary needs and preferences.
Nacho and taco bars are a great way to get your guests involved in the food prep process, and they can be a lot of fun for everyone.
9. Pizza or calzones
Pizza and calzones are a great way to feed a crowd without breaking the bank. They’re also easy to make and transport, and they can be customized to suit any dietary preference.
To make pizza or calzone, start by gathering your ingredients. You’ll need dough, tomato sauce, cheese, and various toppings, such as meats, vegetables, and herbs.
Once you have your ingredients, start assembling your pizza or calzone. You can either roll out the dough and top it with your favorite ingredients, or you can use a pre-made pizza crust. Once your pizza or calzone is assembled, bake it in a preheated oven until the crust is golden brown and the cheese is melted and bubbly.
Pizza and calzones are great options for meals, catering, and parties for a few reasons:
Dough, tomato sauce, and cheese are inexpensive ingredients, and you can use whatever toppings you have on hand.
Pizza and calzones are one of the easiest dishes to make, and they can be prepared beforehand.
You can customize your pizza or calzone to suit your dietary needs and preferences.
Pizza and calzones are easy to eat with one hand, making them a great option for parties and events where people will be mingling and eating simultaneously.
10. Sliders or mini burgers
Sliders and mini burgers are a great way to feed a crowd without breaking the bank. They’re also easy to make and transport, and they can be customized to suit any dietary preference.
To make sliders or mini burgers, start by gathering your ingredients. You’ll need ground beef, turkey, veggie patty, buns, and various toppings, such as cheese, lettuce, tomato, and condiments.
Once you have your ingredients, start assembling your sliders or mini burgers. You can either use pre-made slider buns or split regular hamburger buns in half once your sliders or mini burgers are assembled grill, or cook them in a pan until the patty is cooked through.
Sliders and mini burgers are a great options for meals, catering, and parties for a few reasons:
Ground beef, turkey, buns, and toppings are relatively inexpensive ingredients, and you can use whatever you have on hand.
Sliders and mini burgers are one of the easiest dishes to make, and they can be prepared beforehand.
You can customize your sliders or mini burgers to suit your dietary needs and preferences.
Sliders and mini burgers are easy to eat with one hand, making them a great option for parties and events where people will be mingling and eating simultaneously.
11. Hot dogs or sausages
Hot dogs and sausages are a great way to feed a crowd without breaking the bank. They’re also easy to make and transport, and they can be customized to suit any dietary preference.
To make hot dogs or sausages, start by gathering your ingredients. You’ll need sausages, buns, and a variety of toppings, such as cheese, ketchup, mustard, relish, and sauerkraut.
Once you have your ingredients, start assembling your hot dogs or sausages. You can either cook the sausages in a pan or grill them, and then put them in a bun and top them with your favorite toppings.
Hot dogs and sausages are a great option for meals, catering, and parties for a few reasons:
Sausages and buns are relatively inexpensive ingredients, and you can use whatever toppings you have on hand.
Hot dogs and sausages are one of the easiest dishes to make, and they can be prepared ahead of time.
You can customize your hot dogs or sausages to suit your dietary needs and preferences.
Hot dogs and sausages are easy to eat with one hand, making them a great option for parties and events where people will be mingling and eating simultaneously.
12. Fried rice or stir-fry
Fried rice and stir-fry are a great way to feed a crowd without breaking the bank. They’re also easy to make and transport, and they can be customized to suit any dietary preference.
To make fried rice, start by gathering your ingredients. You’ll need cooked rice, vegetables, meats, and eggs. You can also add other ingredients, such as soy sauce, sesame oil, and chili peppers.
Once you have your ingredients, start cooking your fried rice. Heat some oil in a large skillet or wok over medium-high heat. Add the vegetables and cook until softened. Add the meats and cook until browned. Add the rice and cook until heated through. Season with soy sauce, sesame oil, and chili peppers to taste.
To make stir-fry, start by gathering your ingredients. You’ll need meat, vegetables, and sometimes noodles. You can also add other ingredients, such as soy sauce, sesame oil, and chili peppers.
Once you have your ingredients, start cooking your stir-fry. Heat some oil in a large skillet or wok over medium-high heat. Add the meat and cook until browned. Add the vegetables and cook until softened. Add the noodles and cook until heated through. Season with soy sauce, sesame oil, and chili peppers to taste.
Fried rice and stir-fry are great options for meals, catering, and parties for a few reasons:
Cooked rice, vegetables, and meats are relatively inexpensive ingredients, and you can use whatever you have on hand.
Fried rice and stir-fry are one of the easiest dishes to make, and they can be prepared ahead of time.
You can customize your fried rice or stir-fry to suit your dietary needs and preferences.
Fried rice and stir-fry are flavorful and satisfying dishes that everyone will enjoy.
13. Grilled cheese and tomato soup
Grilled cheese and tomato soup is a classic comfort food combo that’s perfect for any occasion. It’s easy to make, affordable and can be customized to fit any dietary preference.
To make grilled cheese, start by gathering your ingredients. You’ll need bread, cheese, and butter. You can add other ingredients, such as ham, bacon, or vegetables.
Once you have your ingredients, start assembling your grilled cheese. Spread butter on one side of each slice of bread. Place a slice of cheese on one slice of bread, butter-side down. Top with the other slice of bread, butter-side up.
Heat a pan over medium heat. Place the grilled cheese in the pan and cook for 2-3 minutes per side, or until the bread is golden brown and the cheese is melted.
To make tomato soup, start by gathering your ingredients. You’ll need tomatoes, onions, garlic, and other spices. You can also add other ingredients, such as cream or milk.
Once you have your ingredients, start cooking your tomato soup. Heat some oil in a large pot over medium heat. Add the onions and cook until softened. Add the garlic and cook for 1 minute more. Add the tomatoes, spices, and water. Bring to a boil, then reduce heat and simmer for 20-30 minutes, or until the tomatoes are soft and the soup has thickened.
Once the soup and grilled cheese are cooked, serve them together. Enjoy!
14. Macaroni and cheese
Macaroni and cheese are a classic comfort food perfect for any occasion. It’s easy to make, affordable and can be customized to fit any dietary preference.
To make macaroni and cheese, start by gathering your ingredients. You’ll need macaroni pasta, cheese, milk, and butter. Add other ingredients, such as bread crumbs, bacon, or vegetables.
Once you have your ingredients, start cooking your macaroni. Bring a pot of water to a boil and add the macaroni. Cook according to the package directions or until the macaroni is al dente.
While the macaroni is cooking, start making your cheese sauce. In a saucepan, melt the butter over medium heat. Add the flour and cook for 1 minute, stirring constantly. Slowly whisk in the milk until the sauce is smooth. Add the cheese and cook until melted and the sauce is thickened.
Once the macaroni is cooked, drain it and add it to the cheese sauce. Stir to combine.
Pour the macaroni and cheese into a baking dish and top with bread crumbs, bacon, or vegetables. Bake in a preheated oven at 350 degrees Fahrenheit for 20-25 minutes, or until the top is golden brown and bubbly.
Once the macaroni and cheese are cooked, let it cool for a few minutes before serving. Enjoy!
15. Vegetable or fruit trays
Vegetable and fruit trays are a great way to add healthy and colorful options to your meals, catering, and parties. They’re also affordable and can be made ahead of time, making them a convenient option for busy people.
To make a vegetable tray, start by gathering your ingredients. You’ll need a variety of raw or lightly blanched vegetables, such as cucumbers, bell peppers, broccoli, and carrots. You can add other vegetables, such as celery, tomatoes, and radishes.
Once you have your ingredients, start assembling your tray. Cut the vegetables into bite-sized pieces and arrange them on a platter. You can add a dip, such as a ranch dressing or hummus.
To make a fruit tray, start by gathering your ingredients. You’ll need a variety of fresh fruits, such as berries, melons, grapes, and citrus fruits. You can add other fruits, such as apples, bananas, and peaches.
Once you have your ingredients, start assembling your tray. Cut the fruits into bite-sized pieces and arrange them on a platter. You can also add a garnish, such as mint leaves or edible flowers.
Vegetable and fruit trays are a great option for events because they can be made in advance and served at room temperature, making them easy to transport and serve. They’re also a great way to get your guests to eat fruits and vegetables!
Cheese and cracker platters are a simple and elegant way to add sophistication to any meal or party. They’re also affordable and can be made ahead of time, making them a convenient option for busy people.
To make a cheese and cracker platter, start by gathering your ingredients. You’ll need a variety of cheeses, such as cheddar, brie, gouda, and blue cheese. You can also add other cheeses, such as goat cheese, feta cheese, or Parmesan cheese.
Once you have your cheeses, start assembling your platter. Cut the cheeses into bite-sized pieces and arrange them on a platter or board. You can also add crackers or bread to the platter.
To add flavor and texture to your platter, you can also add various accompaniments, such as jams, honey, fruit, nuts, and olives.
Cheese and cracker platters are a great option for events because they can be made in advance and served at room temperature, making them easy to transport and serve. They’re also a great way for your guests to mingle and socialize.
Here are some tips for making a cheese and cracker platter:
Choose a variety of cheeses with different flavors and textures.
Cut the cheese into bite-sized pieces.
Arrange the cheeses on a platter or board in a visually appealing way.
Add crackers or bread to the platter.
Add various accompaniments, such as jams, honey, fruit, nuts, and olives, to add flavor and texture.
Make the platter in advance and serve it at room temperature.
With some planning, you can easily make a cheese and cracker platter to impress your guests.
17. Yogurt parfait or fruit cups
Yogurt parfaits and fruit cups are a healthy and refreshing way to start your day or enjoy a snack. They’re also affordable and can be made ahead of time, making them a convenient option for busy people.
To make a yogurt parfait, start by gathering your ingredients. You’ll need yogurt, granola, and fruit, such as berries or stone fruits. You can add other ingredients, such as honey, nuts, or seeds.
Once you have your ingredients, start assembling your parfait. Layer the yogurt, granola, and fruit in a cup or glass. You can also add a drizzle of honey or a sprinkle of nuts or seeds.
To make a fruit cup, start by gathering your ingredients. You’ll need fresh fruit, such as berries, melons, grapes, and citrus. You can add other fruits, such as apples, bananas, and peaches.
Once you have your ingredients, start assembling your fruit cup. Cut the fruit into bite-sized pieces and arrange them in a cup or glass. You can also add a drizzle of light syrup or yogurt.
Yogurt parfaits and fruit cups are a great option for events because they can be made in advance and served cold, making them easy to transport and serve. They’re also a great way to get your kids to eat fruits and vegetables!
Here are some tips for making a yogurt parfait or fruit cup:
Use a variety of fruits and yogurt flavors to create a visually appealing and flavorful parfait or fruit cup.
Layer the ingredients in a visually appealing way.
Add a drizzle of honey or a sprinkle of nuts or seeds to add flavor and texture.
Make the parfait or fruit cup in advance and serve it cold.
Many cheap lunch catering ideas can be used to provide delicious and satisfying meals for any occasion, such as wrap platters, salad bowls, pasta salads, grilled chicken or vegetable skewers, quiche or frittatas, soups and stews, nacho or taco bars, pizza or calzones, sliders or mini burgers, hot dogs or sausages, fried rice or stir-fry, grilled cheese and tomato soup, macaroni and cheese, vegetable or fruit trays, cheese and cracker platters, and yogurt parfait or fruit cups.
With the use of Flex Catering Software, these ideas can be easily organized, managed, and executed. The software allows for real-time tracking of orders, inventory management, and streamlined communication with clients and vendors, saving both time and money for the catering business. It can also help create and customize menus, track expenses and financial reports, and schedule and dispatch staff and equipment.
Great software for our small catering company. It has revolutionised the way we work from taking orders online to invoicing. The team at Flex have also been incredibly helpful throughout the whole process and are immediately available if/when we have any issues/questions.
Excellent service and support from the team - great to easily be able to problem solve as needed. Product fits our needs, makes things easy and is simple to use if you have some (small amount) of experience with similar software. A great solution.
Flex Catering was the best business decision we made. It has built consistency within the business and provided transparency for our customers. Now customers can view and order from our online menu. Our staff can easily identify the confirmed orders and print specific production reports for the kitchen and drivers. Customer support is always online and very helpful. New versions are released every few weeks or so with nice additional features which are always very welcome and helpful. A big thumbs up to the Flex team :)
